Boundary Adjustment Process





Modified BAC Recommendation Adopted by School Board on March 11, 2015

The Board of Directors adopted the Modified Boundary Adjustment Committee Recommendation at its regular monthly School Board meeting on March 11, 2015.  The adoption passed 4-0.  

Sherwood School District will continue to communicate with parents, staff and students regarding the next steps in the boundary adjustment process to assist with transitions that will be a result of the new zoning.  The boundary change will be effective beginning in the 2015-16 school year.



Recomendación Modificada BAC Aprobada por la Junta Escolar el 11 de marzo 2015

La Junta de Administración adoptó la modificación de la Recomendación del Comité de Ajuste de Límites en su reunión mensual de la Junta Escolar el 11 de marzo de 2015. La adopción pasó 4-0.

El Distrito Escolar de Sherwood seguirá comunicándose con los padres, personal y estudiantes sobre los próximos pasos en el proceso de ajuste de límites para ayudar con las transiciones que sean consecuencia de la nueva zonificación. El cambio de límite será efectivo a partir del año escolar 2015-16.

Para una visualización óptima de mapas, seleccione el icono de flecha de descarga en la parte superior de la ventana de vista previa de Google para descargar el archivo a su dispositivo y mejorar la calidad de la imagen.


For optimal viewing of maps, select the download arrow icon at the top of the Google preview window to download the file to your device and improve image quality.

Middle School Boundary Map (effective beginning 2015-16 school year)

Elementary School Boundary Map (effective beginning with 2015-16 school year)

Modified BAC Recommendation Explanation Summary

Modified BAC Recommendation Explanation Summary (Spanish)

 

 

What cell do you live in?

Map with Student Population Cells - City

Map with Student Population Cells - Rural

 

Preparation for Boundary Adjustment Transitions

Superintendent Update, April 3, 2015

As you likely are aware, the Board of Directors adopted a modified Boundary Adjustment Committee recommendation at its regular monthly Board meeting on March 11, 2015.  We are now taking steps to prepare for the resulting adjustments that will impact students, operations and staff.  I would like to share with you some important information regarding the next phase for the boundary adjustment and the events and activities that will be put in place between now and the beginning of the next school year to assist with making change for families, students and staff as seamless as possible.

What about students who are currently on an intra-district transfer?

For a variety of reasons, there are students throughout the Sherwood School District that have been placed in schools outside of their home school zone to support unique needs; those are referred to as intra-district transfers.  To continue to accommodate the needs of those students, the boundary adjustment change will not impact their current placement.  Students on an intra-district transfer as of this year (2014-15) will continue to attend their existing school.  In 2016-17, we will return to the traditional, annual application process procedures that are currently in place.

How will staff be moved to accommodate student movement?

Every year, the District experiences natural shifts in staff movement when teachers request transfers to different schools; those are referred to as voluntary requests.  This year’s voluntary requests indicate we likely will not need to involuntarily transfer (when the District moves staff as deemed necessary, without their request) any additional staff as a direct result of the boundary adjustment.  We apply a staffing ratio to all of our schools as we budget staff (FTE) to attempt to ensure consistency of class sizes across the District.  Very simply put, when a building receives more students, it will also receive more staff; conversely, when it loses students, it will also lose staff members.

What happens next?

We realize that with change comes some uncertainty and adjustment.  We are continuing to develop activities for families that will be fun and engaging to help students interact with their new teachers and new peers.  Families will have the opportunity to visit schools, meet teachers, and have their questions answered.  Some students have developmental and educational needs that require more time for adjustment and accommodation. Our staff will be ensuring those transitions are also carefully tended to.

Affected schools in the boundary adjustment will be hosting special events.  There will soon be communication about specific next steps and opportunities as we work and plan very deliberately, to welcome students and families to their new schools.



Background Information


Sherwood School District is experiencing an imbalance in enrollments.  Some schools are at or over capacity, while others are under capacity.  In response, to ensure that students continue to enjoy quality education from our teachers, and to assist those teachers in structuring manageable class sizes, we asked an outside facilitator, Margot Helphand, to assist us with a boundary adjustment process.  Information was shared through this page and other communications as it was developed and we provided opportunities for voices to be heard on the issues surrounding the boundaries at two Open House forums and through email feedback sent to the committee.

 

Boundary Adjustment Committee

After a nine-week open application acceptance period, the School Board Chair, Vice Chair, and Superintendent Cordie interviewed candidates that were selected and appointed to the 12 member committee.  All were parents with students in the six affected schools.  

 

The Boundary Adjustment Committee had the responsibility of working with facilitator Margot Helphand from October through February to consider guiding principles developed by the Board of Directors, to make a recommendation of boundary adjustments to the Superintendent and Board.  The Board made its final approval after careful review of the committee's recommendation, on March 11, 2015, at the monthly School Board meeting, adopting a modified version of the BAC's recommendation.  


Boundary Adjustment Timeline

Any boundary adjustment changes established through this process will not be in effect until the 2015-16 school year.  

The Boundary Adjustment Committee recommendation was provided to the Board of Directors and Superintendent Cordie in February 2015.  During a Special Work Session for the Board on March 4, 2015, District Administration explained a modification made to the BAC recommendation.  The School Board voted on the modified recommendation on March 11, 2015, at the regular Board meeting, reaching a 4-0 vote to adopt.

 

Community Forums

As we shared with you throughout the school year thus far, Sherwood School District is currently experiencing school enrollment numbers that are not in balance -- some schools are at or over capacity, while others are considerably under.  Projections are for slow, steady growth in enrollment, but there are other factors that may affect the numbers in the future.  We are committed to ensuring more consistent class sizes across the District, providing more equitable resources and support for staff from building to building, and sustaining our desired level of quality education for our students.  In order to achieve these goals, a Boundary Adjustment Committee (BAC) was created and worked over the past several months to develop options of possible boundaries for the future, and ultimately recommending one proposal to the Superintendent.

The first three options were presented at a public open house for viewing and continued discussion in December.  After collecting community feedback from that forum and emailed comments sent to the dedicated email address, the committee resumed its work to further refine options for a second presentation.  

Two new options were presented during a second open house in January.  It was an opportunity to learn about the revised draft boundary options and to provide additional valuable input to the Boundary Adjustment Committee.

The community forums were important steps in the process, as they provided transparency and engaged the collaborative input of diverse stakeholders, which has been very important to the Board of Directors and District administration.  


Boundary Adjustment Committee

BAC Meeting, October 20, 2014:

BAC Meeting Summary
Attachment 1: School Growth Histories and Enrollment Forecast
Attachment 2: City of Sherwood Growth

BAC Meeting, November 3, 2014:
BAC Meeting Summary

BAC Meeting, November 20, 2014:

BAC Meeting Summary

December 9, 2014 – BAC Open House:

Open House Slide Presentation

BAC Meeting, January 8, 2015:

BAC Meeting Summary

January 22, 2015 – BAC Open House:

Open House Slide Presentation (English)

Open House Slide Presentation (Spanish)

February 11, 2015 – BAC Recommendation Presentation:

Final BAC Recommendation - Slide Presentation (02-11-15)

March 4, 2015 - Board Special Work Session

The Sherwood School District Board of Directors held a Special Work Session on March 4th at 6:00pm, in the Archer Glen Media Center.  During the session, the School Board discussed the boundary adjustment recommendation presented at the February 11 Board meeting and had the opportunity to ask questions of staff, elementary principals, and representatives of the Boundary Adjustment Committee (BAC).  This meeting was open for the public to attend and observe but did not offer opportunity for public comment.  Public comment will be a part of the regular Board meeting on March 11, 2015, at 7:00pm, in the Archer Glen Media Center.

During the Special Work Session, the Board received information regarding a Modified BAC Recommendation that the District Administration had prepared.  In essence, the only change to the BAC's recommendation from February is regarding Cell R4.  In the modified proposal, R4 would remain at Edy Ridge and not be moved to Middleton.  The modified map will be the recommendation asked for Board approval on March 11, 2015.  

Special Work Session Reference Materials

Modified BAC Recommendation (adopted March 11, 2015):

Modified BAC Recommendation Explanation Summary