Sherwood School Bond Information

(See the most recent postings in the Updates section below.)



BOND BALLOT MEASURE #34-254

View the Informational Flier here.
Informational Flier


Download and view renderings of a possible design for a new high school here.
https://drive.google.com/file/d/0B13OUI1Qw1-JcEFfUFB4blFVSnc/view?usp=sharing



View the Ballot Measure 34-254 Explanatory Statement here.
https://drive.google.com/file/d/0B13OUI1Qw1-JQ2xNRjJpNFlGeGc/view?usp=sharing



View information regarding the Oregon School Capital
Improvement Matching (OSCIM) grant here.





Background

Throughout the 2015-16 school year, the Sherwood School District Board of Directors and District leadership have been engaged in several conversations related to student enrollment and the capacity of our current buildings.  All Sherwood schools are either nearing capacity or are over capacity.  This is a tremendous challenge for our students and staff, and it is imperative that we begin taking steps now to remedy these issues to accommodate the academic and environmental needs of current and future learners.

An option being considered to resolve the capacity issues in the District that we have been researching, analyzing, and discussing is the potential for a capital bond measure to be a part of the November 2016 ballot.  While no decision has yet been made by the Board as to whether or not to go out for a bond this fall, it has become a focus area of our work sessions and community outreach in recent weeks, so that if the District moves forward with a bond, we will be informed regarding the complexities and timelines that would be involved between now and election day.


  • Board Work Session, January 27, 2016
As the District is considering asking voters to approve a General Obligation Bond to add capacity to existing schools and to address other capital needs, the Board of Directors held a Special Work Session that was focused on the current capacity of our schools, plus the next steps needed to prepare for a campaign strategy if it is decided to go for a bond in November 2016.

The Board members were presented with a work plan that illustrated a timeline for getting a bond measure prepared.  After some deliberation, they asked the District to make some modifications to the timeline in order to expedite the research and data analysis that would need to be prepared before they come to a decision.

It was decided by the Board of Directors that the District should proceed with completing a poll of residents in Sherwood to determine a sense of need that the community felt District school buildings had for expansion, modifications, safety and security upgrades, etc.  The District engaged the consultant Moore Information to conduct the "pulse poll" by phone during late February and early March.  The results of the poll will be provided to the Board at a future Board work session.




Bond Steering Committee

Sherwood School District has enlisted the support of Ms. Karina Ruiz of Dull Olson Weekes-IBI Group Architects, Inc., and Mr. Rick Rainone of Cornerstone Management, Inc.  These two experts, in the fields of facilities planning and bond processes, respectively, are helping to lead the District through exploration of what a bond could mean for Sherwood Schools and how to engage our stakeholders in the process as much as possible.  It is important to us that we partner with our community, staff and parents, as the dilemma we find ourselves in affects our shared, most valued interest - the students we serve.

As one of the first steps in bond planning, we needed to convene representatives throughout the District in a steering committee that would provide in-depth analysis of data, provide a voice for the needs of all buildings, incorporate the input gathered from stakeholders, and design appropriate documents and presentations that would illustrate the needs of the District to the Board and all of the staff and community we serve.

The members of our 11-member Bond Steering Committee include: a principal from each level (elementary, middle, high); directors from multiple departments including Technology, Support Services, Teaching & Learning; the Superintendent; two Board members; and consultants Ruiz and Rainone.

The first series of meetings for the Steering Committee were held from February 16-March 1.  They evaluated each building in detail to determine the features - structural and programmatic - that each needs to reach the standards of excellence we hope to reach District-wide.

As of March 1, the Bond Steering Committee created a subcommittee to collect additional data/research in order to inform the next phase of inquiry that will be brought before the Bond Steering Committee.  Stay tuned for more information to come!



Bond Visioning Committee

It has been understood from the start of conversations related to capacity and a potential bond, that we will need specific, purposeful input from decisions.  On February 11, 2016, Sherwood School District broadly reached out to its stakeholders in a call to action.  Using all our resources, including email subscriber lists, parent listservs, phone contacts, and our web site, we sought to find any and all community, staff and parent participants that would be willing to be part of a Bond Visioning Committee.  Dozens of attendees came together to support the work, from City Council and Sherwood Police representatives, to School Board members, parents of students, and employees of the District.  The committee, which convened during three evenings, on February 16, 22, and 29, collaborated in smaller groups with the objective of developing the guiding principles for a potential bond, and to align the goals within the Strategic Plan to the District’s facilities.  A recap of each of the Bond Visioning Committee meetings can be found below:stakeholders including staff, administrators, and community partners in order to make the best 

  • Bond Visioning - Meeting #1
February 16, 2016, 83 Attendees

After a brief welcome from Superintendent Cordie, consultant Karina Ruiz, of Dull Olson Weekes IBI-Group Architects, Inc. (DOWA), facilitated a presentation and hosted introductory discussions.  She was assisted by the District's Assistant Superintendent, Gary Bennett, who provided an overview of the newly adopted Strategic Plan, its development process, and the integration of "Game Plans", tools that were the result of an activity used during development by the Strategic Plan work group to reveal priority focus areas for the District's future initiatives.


Following an informative PowerPoint on “Next Generation Learners” (linked below), attendees were placed in groups of 8-10 and were asked to produce responses to three prompts: 1) What physical characteristics of space support achieving positive student outcomes? 2) How can space help create a positive culture for students, staff and the community? 3) What elements of buildings would allow SSD to ensure efficient and effective operations? These questions were designed to guide conversations as the Bond Visioning Committee continues to work together with the objective of linking the Strategic Plan to District facilities.



  • Bond Visioning - Meeting #2
February 22, 2016, 71 Attendees

Monday evening, February 22, we held the second of the three Bond Visioning Committee meetings.  The committee members were placed in work groups and were asked to think of ideas as to what facility elements or features embody or lack support for six major themes that emerged from their work in the first Bond Visioning Committee Meeting.  The committee's conversations led to the development of specific Guiding Principles (linked below), including ideas generated by the groups to illustrate examples of projects that they felt would honor the principles while meeting the needs of facilities.  They are suggestions the District can consider when costing and/or designing future projects to upgrade or expand on Sherwood Schools, but no specific projects have yet been identified by the District.


  • Bond Visioning  - Meeting #3
February 29, 2016, 59 Attendees

During our final meeting on February 29, we began to connect the work that attendees accomplished in collaborative break-out groups earlier in the process, to other elements that could help shape a capital improvement bond.  

Gr
oups were again formed throughout the room, to offer their responses to prompts in "lightning rounds" that were designed to touch upon the eight key themes that had emerged from the bond visioning work:
                • Capacity
                • Safety & Security - Intruder, Fire/Life Safety, Seismic
                • Welcoming & Community Use
                • STEM/STEAM Facilities
                • Technology
                • Upgrades to Older Facilities
                • Next Generation Learner Facilities
                • Extended Learning Areas

In concluding the series of meetings with the Bond Visioning Committee, we wanted to afford members the opportunity to provide individual comments regarding any of the discussion themes that we covered, so we collected their feedback in a survey that was completed during the last segment of the evening.  To view the results of the survey, click here.





Updates

April 1, 2016  The Bond Steering Committee reconvened on March 29 to learn what its subcommittee had developed related to preliminary cost estimates for three potential scenarios that the bond could fund.  The Board of Directors received the new information and a report on what the three scenarios would entail at its Work Session on the evening of March 29, 2016.  View the PowerPoint from 3/29 Work Session Here

The following describes the basic elements of each scenario being considered:

Scenario A:
Renovate Hopkins Elementary; no new capacity.  
Increase capacity at Archer Glen and Edy Ridge with additions.
o Occupied by students in classrooms during construction.
Increase capacity at Sherwood High School to accommodate 2,000 students.
o Occupied by students in portables on existing fields.
Total increase in student capacity = 650     Cost per additional student = $241,957
Estimated construction and remodel timelines:  
o Elementary additions complete by 2017
High School work from May 2018 to December 2019
Would need a new elementary school and likely a new high school in approximately 7-8 years, based on enrollment projections.

Scenario B:
Renovate Hopkins Elementary; reducing capacity to 400.
Build a new elementary school on a new site.
Increase capacity at Sherwood High School to accommodate 2,000 students.
o Occupied by students in portables on existing fields.
Total increase in student capacity = 900     Cost per additional student = $208,677
Estimated construction and remodel timelines:  
o Hopkins remodel complete in 2017
o New elementary school, May 2018 to June 2019
o High School work from May 2018 to December 2019
Would likely need a new high school in approximately 7-8 years.

Scenario C:
Build new high school on a new site; 2,000 capacity (with 2,400 total capacity in a second phase expansion, if                         needed).
Relocate Laurel Ridge Middle and Sherwood Middle to existing high school campus.
Relocate Hopkins Elementary to Sherwood Middle campus.
Relocate District Office and District programs to existing Hopkins site.
Convert The Ridges campus to two elementary schools.
Total increase in student capacity = 2,000    Cost per additional student = $125,662
Estimated construction and remodel timelines:  
-New high school construction, June 2018 to June 2020
-Relocation of LR and SMS to SHS, June 2020 to September 2020
-Hopkins to SMS, June 2020 to September 2020
-District programs to Hopkins, September 2020-March 2021
Greater funding needed for this scenario.
Impacts all students, not just two levels.
Doubles community availability of fields, and Hopkins’ land remains available for future utilization for students if               needed.



April 5, 2016  The Board of Directors conducted a Special Work Session on April 5, 2016, where they received bond funding options from Brendan Watkins of Piper Jaffray.  The Board determined they would like to see the results of a couple different structures so they can view the impacts on levy rates over time and requested Piper Jaffray to revise and return with the new information at their next Special Work Session, April 18, 2016.  View the Presentation from 4/5 Work Session Here


April 13, 2016  At its regular monthly Board meeting on Wednesday, April 13, the Board of Directors received a brief overview of the results of a recent "pulse" poll conducted by Moore Information, Inc., as requested by the Board earlier in the year.  Late February 2016, Moore Information arranged a live interview poll with Sherwood residents to assist the Board in understanding what funding priorities voters would identify as important to them for Sherwood Schools.  View the Presentation from 4/13 Board Meeting Here

April 18, 2016  The Board met in a Special Work Session on Monday, April 18, 2016, immediately following the Budget Committee meeting, at the Community Room of The Ridges campus.  Board members received a presentation on the demographic study findings completed by Davis Demographics.  As requested by the Board at the April 5 Work Session, Piper Jaffray representatives attended the meeting to discuss alternative bond refinancing structures for Scenario C (the third of three proposed project scenarios being considered by the Board).  View the Presentation from 4/18 Work Session Here

May 2, 2016  On Monday, May 2, the District held a public Bond Community Forum at Archer Glen Elementary, from 5:30-8:00pm, to present in detail the three project scenarios (A, B and C described above) and related financing structures for each to our stakeholders.  

There were 72 attendees that represented Sherwood parents, District staff, Board members, administrators, local business owners, City leaders, and community members.  The evening began with a welcome by Board Chair Jessica Adamson, followed by an introduction to the evening's forum by Superintendent Heather Cordie.  

Karina Ruiz of Dull Olson Weekes-IBI Group Architects shared the guiding principles developed by the earlier work of the Bond Visioning Committee.  The three project scenarios were presented by Principal Ken Bell (Sherwood High School), Principal Jeremiah Patterson (Middleton Elementary), and Assistant Superintendent Gary Bennett.  

Meeting participants engaged administrators with questions related to each of the scenarios.  Finally, attendees convened in eight smaller groups to discuss - and later share with the larger group - their thoughts about each of the three scenarios being considered by the Board.  The District's leaders and Board of Directors will carefully consider the questions asked and the feedback provided by all of those that participated in the Bond Community Forum.  Thank you to those that committed the time to be part of this very important step in the bond process.  View the Presentation for 5/2 Bond Community Forum Here

May 25, 2016  On May 25, the Board met in a work session to learn from Moore Information, Inc., the findings of the second, most recent poll of Sherwood voters.  The poll was conducted to learn from the community what priority voters placed on project categories proposed to be included with a potential bond.  Additionally discussed at the meeting, was the potential for Sherwood School District to receive some matching funds from the State of Oregon through its Oregon School Capital Improvement Matching (OSCIM) program.  While not guaranteed to be selected for the funding, if the District is selected, funding could be received to match up to approximately $4.6 million.  The District is applying for the program's opportunity for fund-matching in July.

June 8, 2016  During the last regular Board meeting of the 2015-16 school year, the Board of Directors unanimously (5-0) voted to approve a bond measure for the November 2016 ballot.  The District will proceed with next steps required to file within the required timelines.

July 6, 2016  On July 6 we learned from the Oregon Department of Revenue (ODE) that we are one of the districts selected to receive a bond fund-matching grant, if the bond measure passes in November.  We have a commitment of $4,468,542 in Oregon School Capital Improvement Match (OSCIM) funds.  29 districts applied, and commitments were made to 11 school districts.

July 27, 2016  The Board of Directors held a Board meeting on July 27, 2016.  During that meeting, the Board unanimously voted (5-0) to approve the resolution to put a measure on the November 8, 2016 ballot.  Next, the District will be filing a notice of measure election with Washington County.

August 19, 2016  The District received the assigned ballot measure number from the Washington County Elections Office, #34-254.

September 1, 2016 Renderings depicting what could be one possible design for a future new high school if Ballot Measure #34-254 passes in November were posted on the District web site. 



Next Steps

We will continue to share updates on this web page and in the
monthly District Newsletter as new information comes available.

  • Board of Directors:  At the Board of Directors meeting on June 8, 2016, the Board approved moving forward with a bond measure for the November 2016 ballot.
  • Demographic Info:  The new demographic study completed by Davis Demographics was presented at the May 11th Board meeting.  The study's enrollment projections continue to guide the decision-making process for administrators and the School Board for the future of Sherwood Schools.
  • Bond Steering Committee:  The Bond Steering Committee continues to meet with all or a partial number of members in order to continue to gather information and research potential options for accommodating students and staff in a growing school community.
  • Bond Financing Options:  The District works in partnership with Piper Jaffray.
  • Community Engagement:  It is very important to the District that the community and all of Sherwood Schools' stakeholders be well-informed and contribute to the decision-making of the Board and District leaders.  News and updates related to the bond process will continue to be posted on this web page and in the District's monthly newsletters.

Additional Reference Documents:






Related Sherwood Gazette Articles by Superintendent Cordie: